Location: Kuwait

Employment Type: Full-time

Reports To: Chief Executive Officer & Board of Directors

Department: Executive Office

Unit: Corporate Governance and Board Affairs

Department Mission

 The Executive Office exists to ensure that the organisation’s governance operates effectively in practice by ensuring that decisions are properly authorised, accurately recorded and appropriately retained, and that Executives operate on the basis of current policies and clearly defined authorities.

Unit Objective

 The unit maintains the governance framework, corporate policy lifecycle, delegation of authority and Board and committee records, and manages the governance filings required by the relevant regulatory authorities.

Job Purpose

 The Corporate Governance Specialist safeguards the governance of matters passing through the Executive Office, including the policies and procedures under which the organisation operates, the authorities under which decisions are taken, and the records of decisions made by the Executives.

The role owns the governance framework, corporate policy lifecycle and document control standards applied to material produced or received by the CEO and Deputy CEOs.

The position has primary responsibility for maintaining the governance framework, corporate records and related controls.

Key Responsibilities

• Serve as the Corporate Governance focal point for the Executive Office.
• Prepare and circulate Executive and committee agendas, meeting papers and meeting notices.
• Prepare, sign and archive minutes of committee meetings, accurately recording deliberations and voting outcomes.
• Maintain the special meeting minutes register in serial order, recording the place, date, commencement time and ending time of each meeting.
• Ensure Executive members have full and timely access to minutes, information and relevant records.
• Track Executive and committee resolutions and action items through to closure.
• Maintain the master corporate policy register and corporate policy template, and manage the policy lifecycle from drafting through approval, implementation and scheduled review.
• Own and maintain the Delegation of Authority matrix, including executive authorities, approval thresholds and the validity period of each authorization.
• Verify, prior to execution, that decisions, contracts and payments have received approval from the appropriate authorized level, and maintain the related approval trail.
• Establish and enforce document control standards for material produced or received by the Executive Office.
• Maintain the register of incoming and outgoing executive correspondence, official letters and regulatory communications.
• Maintain the corporate records repository, including licenses, commercial registrations, Board resolutions, powers of attorney and authorized signatory lists.
• Prepare the annual corporate governance report and required regulatory governance submissions and follow-up forms.
• Ensure governance and Audit Committee reports are prepared and filed before the relevant scheduled meetings.
• Administer the conflict of interest policy and related-party transaction processes.
• Provide governance and secretariat support to Board and committee meetings.
• Ensure corporate governance records are complete, accurate, appropriately authorized and readily retrievable.

 Core Competencies

1. Governance framework ownership
2. Corporate governance and Board secretariat
3. Minute writing and meeting documentation
4. Document and records management
5. Corporate policy lifecycle management
6. Delegation of Authority management
7. Regulatory filing discipline
8. Bilingual drafting and communication
9. Discretion and confidentiality
10. Stakeholder coordination
11. Attention to detail and record accuracy

Key Performance Indicators

• Committee minutes signed and filed within the agreed timeframe following each meeting.
• Executive and committee resolutions and action items tracked through to closure.
• Manual of Policies and Procedures maintained as current, complete and appropriately approved.
• Corporate policies have a clearly identified owner, documented approval and active review date.
• Delegation of Authority breaches are identified, escalated and appropriately addressed.
• Regulatory governance filings are submitted accurately and within prescribed deadlines, without regulatory queries where applicable.
• Executive Office records are complete, properly controlled and readily retrievable within the required timeframe.
• Governance registers and corporate records remain accurate and up to date.
• Board and committee papers are prepared and circulated within agreed timelines.

 Candidate Profile: 

• Bachelor’s degree in Business, Finance, Operations, or a related discipline.
• Requirement open to Arab nationals
• 5 more years of relevant experience in corporate governance, Board secretariat, company secretarial, executive office or corporate affairs functions
• Experience in the banking, investment or financial services sector is preferred, particularly within a regulated financial institution
• Experience maintaining a corporate policy framework and Delegation of Authority matrix across multiple departments
• Professional certification in corporate governance, company secretarial practice or a related discipline is strongly preferred