Job Description
Apply to: recruitment@career-hunters.com
Reports To: Finance Department
Job Summary: Currently looking for a temporary Executive Coordinator to the finance department from April – June tentatively.
Key Responsibilities:
- Manages the scheduling and coordination of departmental meetings and group activities
- Makes the travel arrangement for colleagues in the department, maintains the leave database, advises the colleagues on policies and other administrative assistance
- Coordinates with the Finance and HR department on policies and procedures to confirm eligibility and ensures compliance with organization practices
- Processes purchase requisitions, invoice requests, travel reimbursements, corporate expenses and other business related expenses
- Orders and distributes stationary, letter heads and business cards as per requirement
- Receives all visitors and informs the required colleague with the department of the visitor’s arrival
- Handles couriers, letters and faxes and ensures tracking of documents and follows-up in case of delay or non-delivery
- Maintains a contact list of all colleagues to effectively manage colleague communication
- Assist in preparing documents for management in a timely and accurate manner
- Organizes department files and records and is the custodian of all business related contracts and correspondence
- Supports the department in business activities and projects, gathers information, coordinates with cross functional teams, files contracts and follows-up on behalf of staff
- Acts as backup in case of absence or unavailability for Executive Coordinators as and when requested
- Performs other responsibilities and tasks as required or as directed by department head from time to time
Candidate Profile:
- Bachelor’s degree in any relevant field
- Requirement open for Bilingual Female Candidates
- Able to join Immediately
- Required 2+ years of experience in the relevant field